A Leading School Trust located in Lincolnshire is looking for a 2nd Line Service Desk Analyst/Team Lead to join their IT team on a permanent basis.
About the Organisation
This organisation serves over 8,000 children and young people in 16 schools across the East Midlands, London and Thames Valley. They are responsible for ensuring that the public money they receive to run the 11 primary schools and five secondary schools is used to drive the best possible outcomes for their pupils and students. They are a company limited by guarantee and an exempt charity. Their work falls into three broad areas of activity: school improvement, governance and operations.
About the Role
The 2nd Line Service Desk Analyst/Team Lead will provide second line support to the supported Primary and Secondary schools. They will work closely with the Head of IT and the school contacts to ensure the IT Service is being delivered according to the Service Level Agreement. There will be a requirement to visit their schools occasionally to provide technical guidance to the first line Technicians.
Reporting to the Head of IT, the post holder will take an active role in delivering the IT strategy, including installing and supporting all central and local systems, ensuring compliance with the technical design standards across the estate.
MAIN DUTIES & RESPONSIBILITIES:
Desktop & Application Support
To ensure that all incidents and requests are logged appropriately on the Service Management system
To ensure that incidents and requests are resolved within the target resolution time and are documented within the system.
Coordinate Incident tracking efforts and notification to Customers through the service desk; maintain regular communications until Incident resolution
Monitor progress of all incidents and requests against Service Level targets and respond promptly to customer requests for updates or resolution as appropriate
Escalate any incidents to the appropriate team as necessary and work with the IT team including 1st and 3rd line support, project managers and other stakeholders to resolution.
Perform trend analysis on the volume and nature of Incidents (to include identification of recurring Problems) in order to identify areas for improvement
Carry out root cause analysis process for high-severity and repeat occurring incidents
Notify the customer on detection of a major incident affecting the service or the ability to deliver service
Identify, resolve and/or document workarounds for desktop related problems. Instigate change requests where necessary
To ensure any calls escalated to the Third Line Infrastructure team have sufficient information to allow the 3rd line team to resolve tickets escalated to them.
To act as an escalation point for IT technicians
To ensure end user devices are imaged, updated, patched, secured, locked down as appropriate utilising the appropriate central system. Also, to ensure all applications are delivered automatically as well as ensuring up to date Anti-virus/malware is run on all end user devices.
To ensure all devices are fit for purpose and up to date with relevant software
Advise of compatibility of hardware, applications, and operating systems, as per user requirements
Server System & Network Support
Where asked by the Infrastructure team, provide support for LAN, WAN, server and other centrally managed infrastructure issues within the Academies.
Support the use of Office 365 and Azure tenant with the users
Work with the wider team on IT projects as required
Design, implement and support an infrastructure to allow automated deployment of images and applications including all security settings etc utilising MS Intune
Oversee the maintenance of hardware and software on the servers; set disk space and printer quotas; create network shares and manage access rights; monitor system logs
Manage Antivirus, software updates/patches to ensure that the network is up to date and secure
Ensure all school sites have up to date software to ensure the seamless use of the wireless network, cashless catering, door access control and CCTV, carrying out repairs if required
Ensure all locally installed software or locally used cloud based systems are licensed appropriately
Health & Safety
Carry out risk assessments for Health and Safety for IT to ensure safety standards are met
Follow relevant H&S procedures and raise awareness among staff, pupils, and other users
Configuration & Installation
Ensure all compliance checks are being carried out in schools including: Acceptable Use procedures and records of installed hardware and software within the software library
Support other IT colleagues in the installation and repair of hardware
Ensure that new deployments and repairs are being fully tested
Continuity, Maintenance & Security
Ensure any local backups are taken according to the policy and ensure all end user devices have up-to-date virus protection, counter-ransomware, and security procedures.
Ensure regular Business Continuity tests are carried out and documented
Ensure schools keep up to date with their maintenance schedule; manage efficient implementation of backup, virus protection and security procedures, including data protection policies
Plan, record and implement changes to hardware and applications; collate and interpret the results of testing and note any risk to systems
Service and Support Request Management
Be the single point of contact for the Academy IT contacts across your supported Academies.
Make sure all requests for new projects or purchases are reported to the Head of IT
Provide a senior level of support for complex requests and resolve or escalate to the appropriate level
Be proactive and investigate requests for support. Ensure steps are taken to find permanent solutions to problems
Prepare reports on IT Service Key Performance Indicators.
Ensure all tickets escalated to 2nd line are dealt with within the service level targets
Internal Support Arrangements & External Contracts
Liaise with other IT staff and external contractors to facilitate the resolution of service requests.
Personal IT Development
Attend and support staff training sessions, to increase personal understanding of how IT is used in specific contexts.
Read academy policy documents, schemes of work and curriculum plans; attend relevant meetings.
Read online and published materials about the educational use of IT; attend relevant meetings.
Regularly access key IT education web sites to keep abreast of changes and developments.
Maintain and extend personal expertise in specific areas of IT to provide appropriate advice and support
Safeguarding children and young people
The company is committed to safeguarding and promoting the welfare of children and young people. They expect all staff to share this commitment and to undergo appropriate checks, including an enhanced DBS check.
Ensure that any safeguarding software is up to date, running and student accounts are correctly configured for their use.
Ensure that all appropriate documentation is kept up to date and stored appropriately.
Ensure that IT asset registers remain up to date and are checked regularly.
These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the post holder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.
The company is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.