A prestigious global law firm based in the City of London are seeking a Senior Information Governance Manager to join their team on a permanent basis.
ABOUT THE ORGANISATION
The organisation is an elite global law firm. With 2,300 lawyers, annual revenue of US$3 billion, and experience that spans more than 150 years, they have established a reputation using Built to Win℠ legal strategies in successfully representing clients in more than 70 countries on complex transactional, investigation, regulatory, and litigation matters.
With 21 offices strategically situated in key commercial and financial hubs throughout the United States, Europe, and Asia Pacific, their perspective and their reach are truly global. Their lawyers and business professionals, fluent in more than 80 languages, possess the cultural awareness and cross-border legal acumen needed to bring clarity to a dynamic business landscape.
Their offices are found in Beijing, Boston, Brussels, Century City, Chicago, Dallas, Geneva, Hong Kong, Houston, London, Los Angeles, Miami, Munich, New York, Palo Alto, San Francisco, Shanghai, Singapore, Sydney, Tokyo, and Washington, D.C.
ABOUT THE ROLE
The Sr. Manager - Information Governance is responsible for assisting the Director of Records Management to formulate strategy and develop initiatives to implement leading practices and evolve processes needed to ensure that the business value and visibility of the firm’s information are maximised, while the risks and cost of information are minimised.
This role will collaborate with key stakeholders, peer departments, firm committees, or practice groups to design, develop and ultimately promulgate practical, commonsense information governance (IG) policies, processes, solutions and services to ensure timely and accurate classification, access restrictions, protection, retention and disposition of firm information or client information held by the firm.
Additionally, the Sr. Manager - Information Governance will assess the firm’s compliance with ethical, legal, regulatory, contractual and operational requirements for the governance of firm and client information and to identify opportunities for policy refinement and control enhancement.
Duties and Responsibilities:
Work closely with the Director to develop and oversee the implementation of a strategic program, leading practices and methodologies to support the management of firm and client information.
Advise on operational and compliance responsibilities relating to the lifecycle management of client and administrative records. Oversee the maintenance of a systematic, methodical, and legally defensible practice to discard unneeded information.
Work with firm administration and practice groups to identify business requirements to automate information governance processes.
Support the global project team to address policy questions and help interpret and outline effective information governance practices.
Serve as a champion of current and potential capabilities of NetDocuments (NetDocs), the Firm’s document management system. Led efforts to drive the adoption and evolution of NetDocs and its related applications.
Assist with NetDocs cabinet administration and other support activities required for a mission-critical application.
Provide high-touch service for lawyers to resolve NetDocs inquiries and issues.
Define and promote processes and procedures to improve the performance and stability of NetDocuments and integrated third-party applications.
Coach, mentor and develop firm peers to become aware of and compliant with firm information governance policies.
Strong ability to develop and/or execute on strategic direction and objectives.
Provide advice and propose solutions for complex and/or technical information governance and/or information technology issues.
Responsible for program for securing information to comply with ethical and confidential screens as required to satisfy client or regulatory requirements.
Responsible for ensuring that records subject to an Office of General Counsel document hold are identified, preserved, collected and released.
Track key performance indicators and prepare status reports for the Director that measure the state of the firm’s effectiveness at managing information.
Participates in hiring, managing, and developing staff; oversees daily operations and monitors staff work product; manages professional development of staff, including establishing goals, coaching, and training; prepares annual performance appraisals and provides timely feedback on performance.
To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.
College degree or equivalent in position-related educational courses and seminars
Minimum ten years records management, information governance, information technology, compliance, security or related experience, with minimum five years managerial experience.
Minimum of five years of hands-on experience delivering process, operational, technical improvements to address process gaps, mitigate risks, and eliminate inefficiencies with how information is acquired, used, stored, retained and disposed
Strong knowledge of NetDocuments functionality, including security.
Understanding of data privacy and IT security control methodologies.
Proficient in technical writing and creation of policies, standards, procedures and guidelines.
Proficient in Microsoft Word, Microsoft Excel and Microsoft PowerPoint.
Professional designation as an Information Governance Professional (IGP), Certified Information Privacy Professional (CIPP) or similar certification.
Other Skills and Abilities:
Strong organisational skills
Strong attention to detail
Strong interpersonal communication skills
Strong analytical and problem solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities.
Salary is up to £115,500 per annum depending on skills and experience.